City Commission Meeting – April 13, 2020

Commission Meeting
Video Conference

Monday, April 13, 2020 7:00 p.m.

*Important Notice* This meeting will be conducted via videoconferencing. The meeting will be utilizing the Zoom videoconference platform that will go live approximately five minutes before the scheduled meeting time. You can join the meeting at https://zoom.us/j/313991346?pwd=TkRVOFh1YXVMczNMSVZ2T2huUEEzdz09
Meeting ID: 313 991 346
Password: Please contact city hall so we know how many people to expect.
*Notice Regarding Public Comment* There are no public hearings requiring public comment. All residents viewing the meeting will be muted and asked to stay muted so there is not a lot of noise interference.

Regular Meeting
AGENDA

1. Discussion and possible action to approve the minutes from the March 9, 2020 regular meeting.

2. Discussion and possible action to approve the FY 2018-2019 annual year end audit.

3. Discussion and possible action to authorize a one-time cash payment to all personnel with a comp time balance exceeding 80 hours. Payment, if approved, will be for all hours above 80 hours.

4. Discussion and possible action to authorize payment of the annual bonus by the end of the 2019- 2020 fiscal year, rather than just before Christmas 2020.

5. Discussion and possible action to approve Resolution 20-04 continuing the state of emergency in the City of Drumright until April 30, 2020.

6. Presentation of FY 2020 – 2021 Budget. Discussion and possible action to select a Budget Workshop date.

7. City Financial Report. – Discussion and possible action to approve.

8. City Manager Report.

9. Mayor’s Report.

10. Approval of Claims.

11. Adjournment.

Drumright Gas Authority Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Monday, March 9, 2020 7:05 p.m.
Video Conference
Regular Meeting
AGENDA
Call to order – Chairman Bright

1. Discussion and possible action to approve the minutes from the March 9, 2020 regular meeting.

2. Discussion and possible action to approve claims.

3. Adjourn.

Drumright Utility Trust Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Monday, March 9, 2020 7:06 p.m.
Video Conference
Regular Meeting
AGENDA

Call to order – Chairman Bright

1. Discussion and possible action to approve the minutes from the March 9, 2020 regular meeting.

2. Discussion and possible action to approve a sewer line repair on South Penn.

3. Discussion and possible action to approve claims.

4. Adjourn.

Emergency Meeting – March 17, 2020 at 4 p.m.

Drumright Commission Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Tuesday, March 17, 2020 4:00 p.m. City Commission Chamber
Emergency Meeting
AGENDA

1. Discussion and possible action to approve a proclamation of state of emergency.

2. Discussion and possible action to declare the above item an emergency.

3. Discussion and possible action to approve Resolution 20-02 authorizing the city treasurer to pay regular payroll and claims to keep vital government services operating in the event that the city commissioners and trustees are unable to meet to approve payroll and claims due to an emergency.

4. Discussion and possible action to declare the above item an emergency.

5. Discussion and possible action to approve Resolution 20-03 declaring an emergency and authorizing the city manager to expend up to $40,000 to keep vital governmental services operating.

6. Discussion and possible action to declare the above item an emergency.

7. Adjournment.

City Commission Meeting – March 9, 2020

Commission Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Monday, March 9, 2020 7:00 p.m. City Commission Chamber
Regular Meeting
AGENDA

Invocation – Caleb Schatz
Flag Salute & Call to order – Mayor Deborah Bright

1. Discussion and possible action to approve the minutes from the February 10, 2020 regular meeting.

2. Public hearing regarding a request to place a second storage building at 213 N Jones.

3. Discussion and possible action to approve a request to place a second storage building at 213 N Jones.

4. Discussion and possible action to adopt a 2020 CDBG-Community Development Block Grant Citizens Participation Plan for the City of Drumright.

5. FY 2020 CDBG Public Hearing on Community Development Needs in the City of Drumright.

6. Discussion and possible action regarding the selection of a project for the FY 2020 Community Development Block Program through the Oklahoma Department of Commerce.

7. Discussion and possible action to adopt a resolution requesting assistance from the Oklahoma Department of Commerce for the FY 2020 Community Development Block Grant (CDBG) program.

8. Discussion and possible action to authorize the Mayor to sign the application documents for the FY 2020 CDBG application to the Oklahoma Department of Commerce.

9. Discussion and possible action to approve a proclamation declaring May 7, 2020 a City Day of Prayer in conjunction with the National Day of Prayer.

10. Discussion and possible action to accept an OMAG grant in the amount of $8,674 towards the purchase of body cameras.

11. Discussion and possible action to nominate a qualified elected or appointed official to the OMAG Board of Trustees.

12. Discussion and possible action to approve receipt and expenditure of monies received for insurance claims due to hail damage to city vehicles in the amount of $6,217.21.

13. Discussion and possible action to approve an insurance claim for a 2011 Ford Crown Vic in the amount of $4,925.00 for a total loss due to hail damage.

14. City Financial Report. – Discussion and possible action to approve.

15. City Manager Report.

16. Mayor’s Report.

17. Approval of Claims.

18. Adjournment.

Drumright Gas Authority Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Monday, March 9, 2020 7:05 p.m. City Commission Chamber
Regular Meeting
AGENDA
Call to order – Chairman Bright

1. Discussion and possible action to approve the minutes from the February 10, 2020 regular meeting.

2. Discussion and possible action to approve claims.

3. Adjourn.

Drumright Utility Trust Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Monday, March 9, 2020 7:06 p.m. City Commission Chamber
Regular Meeting
AGENDA

Call to order – Chairman Bright

1. Discussion and possible action to approve the minutes from the February 10, 2020 regular meeting.

2. Discussion and possible action to approve $3,190 to install LED lighting at the Wastewater Treatment Plant.

3. Discussion and possible action to approve $5,758.10 to replace the submersible pump at Water Well #8 at the Water Treatment Plant.

4. Discussion and possible action to approve claims.

5. Adjourn.

COMMUNITY DEVELOPMENT BLOCK GRANT DRUMRIGHT FY2020 NEEDS PUBLIC HEARING

NOTICE OF
COMMUNITY DEVELOPMENT BLOCK GRANT
DRUMRIGHT FY2020 NEEDS PUBLIC HEARING

A Public Hearing will be held in conjunction with the regular meeting of the Drumright City Commission at 7:00 p.m., Monday, March 9, 2020 in the City Commission Meeting Room, Drumright City Hall, 122 West Broadway, to receive recommendations on community development needs for the City of Drumright. The City of Drumright is planning to submit an FY 2020 CDBG application to the Oklahoma Department of Commerce. If funded, the City would receive up to $450,000 in FY 2020 CDBG funds from the Oklahoma Department of Commerce. Citizens are requested to participate in the hearing and express their views on community development needs and on the allocation of these funds within the City of Drumright.

Recommendations received will be considered by the Drumright City Commission and the INCOG staff in developing Drumright’s Small Cities CDBG application. Comments or proposals, where feasible, will be incorporated into the application to be submitted to the Oklahoma Department of Commerce by May 1, 2020.

Anyone requiring special accommodations pursuant to the Americans with Disabilities Act should notify Shawna Jackson, City Clerk, at 918-352-2631

Posted on March 4, 2020 at the following locations:

• Drumright City Hall
• Drumright Library
• Williams Foods

Posted by: SJ/MSW/MSW

Questions or comments may be sent to City Manager Mark Whinnery via email at citymanager@cityofdrumright.com or by phone at (918) 352-2631 extension 15.

Public Hearing 213 N Jones

City of Drumright
Public Hearing Notice

The City of Drumright will hold a Public Hearing at City Hall at 122 W Broadway St on Monday, March 9, 2020 at 7 p.m. regarding a request for a variance to allow the resident at 213 N Jones to place a second storage building in their rear yard. The new building, if approved, would measure 12 by 24.
Questions or comments may be sent to City Manager Mark Whinnery via email at citymanager@cityofdrumright.com or by phone at (918) 352-2631 extension 15.

City Commission Meeting – Monday February 10, 2020

Commission Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Monday, February 10, 2020 7:00 p.m. City Commission Chamber
Regular Meeting
AGENDA

Invocation – Mark Smith
Flag Salute & Call to order – Mayor Deborah Bright

1. Discussion and possible action to approve the minutes from the January 13, 2020 regular meeting.

2. Public hearing regarding a request to move a 2020 Oak Creek Ranger mobile home to 209 E 3rd St in Drumright, OK.

3. Discussion and possible action to approve a request to move a 2020 Oak Creek Ranger mobile home to 209 E 3rd St in Drumright, OK.

4. Discussion and possible action to approve appointing Jessie “Pauline” McCombs to the Board of the Drumright Housing Authority, replacing Don “Pete” Erwin.

5. Discussion and possible action to approve Ordinance Number 335 regarding the burning of medical marijuana wastes.

6. Discussion and possible action to declare Ordinance Number 335 an emergency.

7. Discussion and possible action to approve Ordinance 336 amending the utility deposit requirement for commercial properties.

8. Discussion and possible action to declare Ordinance Number 336 an emergency.

9. Discussion and possible action to approve a Firefighting Property Agreement between the Oklahoma Department of Agriculture, Food, and Forestry and the City of Drumright.

10. Discussion and possible action to accept a 2013 Ford Pickup Serial #2218 from Creek County Sheriff.

11. Discussion and possible action to approve receipt and expenditure of monies received for insurance claims due to hail damage to city vehicles in the amount of $8654.43.

12. City Financial Report. – Discussion and possible action to approve.

13. City Manager Report.

14. Mayor’s Report.

15. Approval of Claims.

16. Adjournment.

Drumright Gas Authority Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Monday, February 10, 2020 7:05 p.m. City Commission Chamber
Regular Meeting
AGENDA
Call to order – Chairman Bright

1. Discussion and possible action to approve the minutes from the January 13, 2020 regular meeting.

2. Discussion and possible action to approve claims.

3. Adjourn.

Drumright Utility Trust Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Monday, February 10, 2020 7:06 p.m. City Commission Chamber
Regular Meeting
AGENDA

Call to order – Chairman Bright

1. Discussion and possible action to approve the minutes from the January 13, 2020 regular meeting.

2. Discussion and possible action to certify that the Drumright Utility Trust is not required to develop a Language Access Plan, but that we will make reasonable attempts to accommodate the language access needs of our residents.

3. Discussion and possible action to approve claims.

4. Adjourn.

City Commission Meeting – January 13, 2020

Commission Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Monday, January 13, 2020 7:00 p.m. City Commission Chamber
Regular Meeting
AGENDA

Invocation – Pastor Jonathan Gilliland – Oak Grove Baptist Church
Flag Salute & Call to order – Mayor Deborah Bright

1. Discussion and possible action to approve the minutes from the December 9, 2019 regular meeting.

2. Public hearing regarding a request to move a 2020 Oak Creek Ranger mobile home to 209 E 3rd St in Drumright, OK.

3. Discussion and possible action to approve a request to move a 2020 Oak Creek Ranger mobile home to 209 E 3rd St in Drumright, OK.

4. Discussion and possible action to approve implementing Functional Building Replacement cost on the Fire Department Garage (116-118 W Broadway), City Hall (122 W Broadway), and the Police Station (124 W Broadway). This will enable the City of Drumright to replace the function of each building, rather than rebuilding the structure as it currently exists in case of total loss.

5. Discussion and possible action to approve an insurance claim for hail damage incurred to a 2011 Ford Crown Vic Serial #8675 in the amount of $2,953.21.

6. Discussion and possible action to approve an insurance claim for hail damage incurred to a 2011 Ford Crown Vic Serial #8673 in the amount of $2,478.21.

7. Discussion and possible action to approve an insurance claim for hail damage incurred to a 2011 Ford F150 Serial #8082 in the amount of $4,147.22.

8. Discussion and possible action to approve an insurance claim for hail damage incurred to a 2009 Chevy Tahoe Serial #3503 in the amount of $1,654.00.

9. Discussion and possible action to approve an insurance claim for hail damage incurred to a 2019 Ford Explorer Serial #3060 in the amount of $4,054.00.

10. Discussion and possible action to approve an insurance claim for hail damage incurred to a 2011 Chevy Silverado Serial #1392 in the amount of $2,885.00.

11. Discussion and possible action to approve an insurance claim for hail damage incurred to a 2018 Chevy Tahoe Serial #0501 in the amount of $2,700.00.

12. City Financial Report. – Discussion and possible action to approve.

13. City Manager Report.

14. Mayor’s Report.

15. Approval of Claims.

16. Adjournment.

Drumright Gas Authority Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Monday, January 13, 2020 7:05 p.m. City Commission Chamber
Regular Meeting
AGENDA
Call to order – Chairman Bright

1. Discussion and possible action to approve the minutes from the December 9, 2019 regular meeting.

2. Discussion and possible action to approve claims.

3. Adjourn.

Drumright Utility Trust Meeting
City Hall
122 West Broadway
Drumright, Oklahoma

Monday, January 13, 2020 7:06 p.m. City Commission Chamber
Regular Meeting
AGENDA

Call to order – Chairman Bright

1. Discussion and possible action to approve the minutes from the December 9, 2019 regular meeting.

2. Discussion and possible action to approve claims.

3. Adjourn.

Public Hearing – 209 E 3rd St

City of Drumright
Public Hearing Notice

The City of Drumright will hold a Public Hearing at City Hall at 122 W Broadway St on Monday, February 10, 2020 at 7 p.m. regarding a request to move a 2020 Oak Creek Ranger mobile home to 209 E 3rd St in Drumright, OK.

Questions or comments may be sent to City Manager Mark Whinnery via email at citymanager@cityofdrumright.com or by phone at (918) 352-2631 extension 15.

City Commission Agenda – December 9, 2019

COMMISSION MEETING
CITY HALL
122 WEST BROADWAY
DRUMRIGHT, OKLAHOMA

Monday, December 9, 2019 7:00 p.m. City Commission Chamber
Regular Meeting
AGENDA
Invocation –
Flag Salute & Call to order – Mayor Deborah Bright

1. Discussion and possible action to approve the minutes from the November 12, 2019 regular meeting.

2. Public hearing regarding a request from Drumright Dental at 1226 W Broadway St to rebuild their current sign with two signs of approximately 193 square feet, combined.

3. Discussion and possible action to approve a request from Drumright Dental at 1226 W Broadway St to rebuild their current sign with two signs of approximately 193 square feet, combined.

4. Public hearing regarding a request to allow the resident at 305 S Skinner Ave to add a third accessory building to their side property. Specifically, the request is to place a storage shed that is 10 X 20 (200 square feet) in the South side of the property.

5. Discussion and possible action to approve a request to allow the resident at 305 S Skinner Ave to add a third accessory building to their side property. Specifically, the request is to place a storage shed that is 10 X 20 (200 square feet) in the South side of the property.

6. Discussion and possible action to provide Williams Foods with a transferrable tax incentive for a period of 5 years consisting of all tax revenue generated over their historic average, and to provide Williams Foods a second transferable tax incentive for the following five years consisting of 50% of all tax revenues generated over their historic average.

7. Discussion and possible action to approve a proposal and accept an engagement letter from Jana A. Walker, CPA to do our annual audit for fiscal year 2018-19.

8. City Financial Report. – Discussion and possible action to approve.

9. City Manager Report.

10. Mayor’s Report.

11. Approval of Claims.

12. Adjournment.

DRUMRIGHT GAS AUTHORITY MEETING
CITY HALL
122 WEST BROADWAY
DRUMRIGHT, OKLAHOMA

Monday, December 9, 2019 7:05 p.m. City Commission Chamber
Regular Meeting
AGENDA

1. Discussion and possible action to approve the minutes from the November 12, 2019 regular meeting.

2. Discussion and possible action to approve claims.

3. Adjourn.

DRUMRIGHT UTILITY TRUST MEETING
CITY HALL
122 WEST BROADWAY
DRUMRIGHT, OKLAHOMA

Monday, December 9, 2019 7:06 p.m. City Commission Chamber
Regular Meeting
AGENDA

Call to order. – Chairman Bright

1. Discussion and possible action to approve the minutes from the November 12, 2019 regular meeting.

2. Discussion and possible action to approve spending $4,100 to conduct a video survey of Tydol #14.

3. Discussion and possible action to allow the City Manager to spend up to $8,000 for installation of a valve during large water leaks. The City Manager shall notify the city commissioners within 72 hour of this type of expenditure.

4. Discussion and possible action to approve claims.

5. Adjourn.

Public Hearing – Drumright zdental Sign – December 9, 2019

City of Drumright
Public Hearing Notice

The City of Drumright will hold a Public Hearing at City Hall at 122 W Broadway St on Monday, December 9, 2019 at 7 p.m. regarding a request from Drumright Dental at 1226 W Broadway St to rebuild their current sign with two signs of approximately 193 square feet, combined. Detailed drawings of this request are available for review at City Hall.

Questions or comments may be sent to City Manager Mark Whinnery via email at citymanager@cityofdrumright.com or by phone at (918) 352-2631 extension 15.